Privacy Policy — Parents/Guardians of Participants Under 18

Last updated: 18 June 2025

At Crawford & Corry, we recognise the importance of protecting your child’s privacy and are committed to handling their personal data responsibly. This Privacy Policy explains how we collect, use, and safeguard personal information in connection with our programmes for participants under the age of 18.

1. Information We Collect

We may collect and process the following personal data about your child:

  • Full name, date of birth, nationality

  • Educational background (including CV or personal statement)

  • Passport and visa information

  • Health and dietary needs, where relevant and voluntarily disclosed

  • Emergency contact details

  • Travel and insurance information

We may also collect limited information about you (as parent or guardian) for consent and communication purposes.

2. How We Use the Information

We process this data to:

  • Plan and deliver the agreed programme for your child

  • Arrange travel, accommodation, and placements

  • Ensure appropriate support during their time on the programme

  • Communicate with you before, during, and after the programme

  • Fulfil legal or insurance obligations

3. Consent and Legal Basis

Your informed consent as parent or legal guardian is required for the collection and use of your child’s data. By enrolling your child, you confirm that you have the legal authority to do so.

4. Data Sharing

We share only what is necessary with third parties involved in delivering the programme (e.g., accommodation, placement providers, travel partners, insurers). Data is never sold or shared for marketing purposes.

5. Data Retention

We retain your child’s data only as long as needed for programme delivery and legal compliance. You may request deletion of their data by contacting us.

6. Your Rights

As the parent/guardian, you have the right to:

  • Access or correct your child’s data

  • Withdraw consent at any time

  • Request deletion of your child’s data

7. Data Security

We implement reasonable security measures to protect your child’s information, including secure systems and access controls.

8. Contact

If you have questions or wish to exercise any of your rights regarding your child’s data, please contact:

Crawford & Corry
Email: enquiries@crawfordcorry.com